Are you detail- and-process-oriented with a knack for building relationships? Would you thrive in a team environment that’s committed to a new growth strategy and delivering service-excellence? Do you want to help us build a more community-centred city? Join our team and play a key role in helping to build a more just and thriving Toronto.
ABOUT TORONTO FOUNDATION
Toronto Foundation (TF) is a registered charity and one of 208 Community Foundations in Canada. We are home to over 1,000 community-minded philanthropists and charitable organizations and collectively administer over $500 million in charitable assets. Together with our fundholders, we granted over $26.7 million in 2024 to organizations working to improve the quality of life in Toronto. We are committed to listening, learning and working in partnership with communities and invite you to join us in tackling the inequities we face in our city.
We are an ideal match if you seek purpose in your work and want to contribute to a values-driven team with a strong culture of teamwork and collaboration.
WHO WE ARE LOOKING FOR
The Development Coordinator is a key member of the Philanthropic Services and Fundholder Engagement teams, working closely with the Director, Philanthropy and reporting to the Manager, Fundholder Engagement. They are responsible for providing support to both teams and play an essential role in assisting the teams to meet their growth targets. The Development Coordinator ensures every prospect and professional advisor experience reflects Toronto Foundation’s values: brave, thoughtful action, humility in our relationships, public trust and inclusion above all.
ABOUT THE ROLE
Your success in this role will be reflected in your ability to thrive in a dynamic and service-excellence focused role, collaborate with team members to build relationships with and across stakeholder groups and manage the details, processes and timelines that drive this work forward.
DUTIES AND RESPONSIBILITIES
Philanthropy and Growth
Onboarding of New Funds, Legacy Gifts and Gift Processing
- Coordinate Toronto Foundation’s new funds process.
- Coordinate the preparation of new fundholder and bequest agreements and the signing process with donors.
- Track the status of pending new fundholder and bequest agreements and move agreements through the defined process.
- Coordinate gift processing with the Finance Team.
- Coordinate gifts of insurance with the Finance Team.
- Maintain donor and bequest fund agreement templates.
- Facilitate smooth onboarding for prospects becoming fundholders, including liaising with the Fundholder Engagement Team for an effective handover.
- Continually seek process improvements.
Database Management
- Ensure prospect profiles and background notes are kept up to date in a timely manner.
- Maintain and update the database as needed with regards to donors, prospects, community organizations and other external stakeholders.
- Serve as the team’s systems lead for Salesforce and the online donor portal.
Prospect and Professional Advisor Development
- Create and maintain prospect tracking reports in Salesforce to be shared with the Philanthropy and Growth Team on a regular basis.
- Support the creation of email communications and other materials for targeted prospects.
- Support email and in-person connections with professional advisors including events and philanthropic support for their clients.
- Plan and coordinate learning and/or social events for engaging and stewarding Toronto Foundation’s professional advisor network.
- Liaise with the Communications Team regarding website content, any necessary socials and marketing materials for professional advisors. Ensure content is kept up to date.
- Prepare prospect proposals and presentations in accordance with design standards.
- Prepare research profiles on identified new prospects.
Additional Administrative Support
- Receive, sort, prioritize and follow up on multiple incoming inquiries, opportunities, issues and concerns, including those of a sensitive and/or confidential nature.
- Provide support in dealing with and responding to all correspondence, e-mail and telephone enquiries for the Philanthropy and Growth Team and maintain appropriate filing system.
- Participate in organizational cross-team activities as needed.
Fundholder Engagement
- Oversee stewardship inbox and ensure communications are sent out to fundholders in a timely manner.
- Ensure stewardship communications are accurate, timely and aligned with Toronto Foundation service standards.
- Prepare and send out thank you letters.
- Prepare data and list-pulls from Salesforce as needed for the team.
- Provide backup support to the Fundholder Engagement Team including projects such as donor events, donor grant requests and general inquiries from donors.
- Support the Fundholder Engagement Team in delivering superior stewardship in service of donor retention.
OTHER DUTIES
- Participate in cross-organizational projects and events; occasional evenings /weekends required.
PROFESSIONAL DEVELOPMENT
- Develop and maintain proficiency in Salesforce and other platforms, programs and tools.
- Attend relevant workshops and training and undertake other professional development opportunities to build administrative and development skills.
- Stay on top of technological and process opportunities to improve
communications efficiency and modernization.
REQUIRED QUALIFICATIONS
Skills, Attributes and Experience
- Relevant post-secondary education or equivalent experience.
- Experience in a nonprofit, philanthropic, financial services, legal, or professional services environment is an asset.
- Highly organized with strong project management skills and attention to detail.
- Results-oriented with the ability to effectively manage multiple and competing priorities, timelines and deadlines.
- Ability to work effectively and positively with a broad range of stakeholders reflecting the diversity of our city.
- Ensures personal, customized, thoughtful and attentive donor service.
- Strong communication skills, both written and verbal.
- Works well independently and in a team environment.
- Proven team player who builds and maintains strong working relationships.
- Exercises maturity and good judgement.
- Ability to manage confidential, sensitive material with discretion.
- Proficiency with PowerPoint, Word (e.g. formatting, merges) and Microsoft Outlook.
- Solid experience in Excel would be an asset (e.g. formatting, formulas, pivot tables).
- Experience with a CRM system such as Salesforce would be an asset.
WHAT WE OFFER
Meaningful and highly impactful work: join a small but mighty team that is passionate about creating a more fair and just society where everyone can thrive.
Inclusive culture: Toronto Foundation is committed to being an inclusive and equitable employer and to continuously listening and learning from staff. Your unique perspectives, talents and experiences are embraced and respected.
Opportunities for growth: Toronto Foundation is committed to supporting the professional development and growth of our staff and we offer ongoing group and individual learning opportunities, including a LinkedIn Learning membership.
Full time employment with an excellent benefits package that includes:
- 35-hour work week
- Hybrid workplace
- 3 weeks of vacation per year
- Summer Fridays off between Canada Day and Labour Day
- RRSP matching
- Family health benefits plan
- Salary range between $52,000 p.a. to $55,000 p.a.
We believe the greatest ideas come from a diverse mix of minds, backgrounds and experiences and are committed to cultivating an inclusive work environment. Toronto Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply, especially those from marginalized communities.
Toronto Foundation is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
SUBMISSION DETAILS
In lieu of a standard cover letter, please respond to the following question in less than 500 words: What 2-3 work or other experiences make you the best candidate for the Development Coordinator role?
You may submit your response to the above question along with your resume in confidence to resumes@torontofoundation.ca and include the position title and your name in the subject line of the email (e.g. Development Coordinator, First Name Last Name).
Please ensure both documents are attached in a single PDF file.
Applications will be assessed on a rolling basis and the posting will close on February 18, 2026, 11:59pmET.
Applicants must be eligible to work in Canada at the time of application. We thank all applicants for their interest in Toronto Foundation. However, due to the high volume of applications we receive, only those considered for an interview or those invited to participate in an assessment will be contacted.